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Effortlessly Streamline Your Document Creation: 20 Must-Have Features for Google Docs Workflow

Google Docs workflow management is one of the most popular cloud-based document editors in the world, and for good reason. It is user-friendly, collaborative, and packed with features that make document creation, editing and sharing easier than ever. But with so many options available, it can be challenging to know where to start.

In this blog post, we’ll discuss 20 must-have features for a streamlined Google Docs workflow, including tips and tricks that can help you be more efficient, productive, and organized.


Templates are an excellent way to jumpstart your document creation process. Google Docs offers a variety of templates, including resumes, newsletters, and project proposals. You can also create your own templates to reuse in the future.

Voice typing

If you’re looking to save time and type more efficiently, the Google Docs voice typing feature is a game-changer. This tool allows you to dictate your text, and it will transcribe your words into text on the page.

Version History

Google Docs’ version history feature is a lifesaver when it comes to collaborative document editing. This tool lets you see all changes made to a document over time and restore previous versions if necessary.


Comments are a great way to provide feedback or suggestions to your collaborators. Google Docs’ comment feature allows you to leave notes in the margins of a document, and you can even tag specific collaborators to ensure they see your feedback.

Suggesting mode

If you’re collaborating on a document, suggesting mode is an essential feature to have. This tool allows you to propose edits or changes to a document without directly changing the text. This way, collaborators can see your suggestions and decide whether or not to implement them.

Link sharing

Link sharing is a simple and effective way to share your Google Docs with others. This feature lets you generate a link that can be shared with anyone, even if they don’t have a Google account.

Offline access

Sometimes, you need to work on a document management workflow system when you don’t have an internet connection. Google Docs’ offline access feature lets you do just that. Simply enable offline access in your settings, and you can work on your documents even without an internet connection.

Table of contents

If you’re working on a longer document, a table of contents can help your readers navigate the content. Google Docs’ table of contents feature makes it easy to create a clickable table of contents that updates automatically as you make changes to the document.


Headers and footers

Headers and footers are essential elements of many types of documents, such as reports or academic papers. Google Docs’ header and footer feature makes it easy to add this information to your document and ensure it stays consistent throughout the document.

Page numbers

Page numbers are another important element of many types of documents. Google Docs’ page numbering feature makes it easy to add page numbers to your document, and you can even customize the format and style of the numbers.

Image and video embedding

Google Docs’ image and video embedding feature let you add multimedia elements to your document. This feature is particularly useful for presentations, reports, or other types of documents that require visual aids.

Find and replace

Google Docs’ find and replace feature is a simple yet effective tool that can save you time when making changes to a document. This feature lets you find a specific word or phrase and replace it with something else throughout the document.

Spell check

Spellcheck is an essential feature of any document editor, and Google Docs’ spell-check feature is no exception. This tool checks your document for spelling errors and suggests corrections.

Grammar check

In addition to spell check, Google Docs’ grammar check feature helps ensure that your writing is free of grammatical errors.


Research tool

Google Docs’ research tool is a valuable feature for those who need to do research while writing a document. This feature allows you to search for information without leaving the document, and you can easily insert quotes or links to the sources you find.

Equation editor

If you need to include mathematical equations in your document, Google Docs’ equation editor feature can be a lifesaver. This tool lets you create complex equations using a graphical interface, and it can even generate code for you to use in other applications.

Link to other documents

If you have multiple documents that are related to one another, linking to them can be a useful way to keep your workflow organized. Google Docs’ linking feature allows you to create hyperlinks to other documents or web pages within your document.

Change tracking

Google Docs’ change tracking feature is essential for anyone who needs to keep track of edits made to a document. This tool highlights changes made by each collaborator, making it easy to see who made what changes and when.

Keyboard shortcuts

Keyboard shortcuts are a great way to increase your productivity when using Google Docs. There are dozens of shortcuts available, including ones for formatting, navigation, and editing. Learning and using these shortcuts can save you a lot of time in the long run.

Mobile app

Finally, if you need to work on the go, Google Docs’ mobile app is a must-have. This app lets you create, edit, and collaborate on documents from your phone or tablet, and it syncs seamlessly with your desktop documents.